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Scenario · Procurement and Contract Management Branch

Plan and run a limited tender for interpreting services

You are a Procurement Officer in the Procurement and Contract Management Branch.

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The situation

What has happened

The department's interpreting and translation contract expires at the end of October 2026 and the replacement procurement PRC-26-0118 is still at planning. The estimated value is $420,000 over three years, which sits in the limited tender band and can be sourced from the whole of government language services panel. Front counters and consultations depend on the service, so a gap is not acceptable. A separate procurement has just been reported to the risk register because tender offers were stored where staff outside the panel could see them, and the probity adviser is paying close attention. Nikhil Bhattacharya wants the process planned, approved and in the market so the contract can be awarded by 23 October.

Your brief. Prepare the procurement request and approval form, a procurement plan with evaluation criteria and probity arrangements, and a request for quote for a limited tender from the panel, obtain the correct delegate's approval, secure conflict declarations from the panel and register every step in the contracts register.
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Tasks

Deliverables

  • Completed Procurement Request and Approval Form
  • Procurement plan with evaluation criteria and probity arrangements
  • Request for quote ready for issue
  • Panel conflict of interest declarations
  • Updated register entry PRC-26-0118

Documents to use

Systems to use

Contracts and Procurement Register

Lists every procurement and contract with supplier, value, market approach, delegate, contract manager, term and performance status.

Risk, Incident and Security Register

Holds enterprise and program risks, fraud risks, security and privacy incidents and WHS incidents with ratings, treatments, owners and due dates.

Ministerial and Correspondence Tracker

Registers ministerial briefs, correspondence, complaints, freedom of information requests and public enquiries with due dates, owners and clearance status.

For trainers and assessors

Units of competency

Current on training.gov.au for the Public Sector Training Package as at 10 September 2026.

PSPPCM004Plan procurement
PSPPCM005Develop and distribute requests for offers
PSPPCM010Manage procurement risk
PSPPCM013Make procurement decisions
PSPGEN113Exercise delegations

Qualifications

PSP40616Certificate IV in Procurement and Contracting
PSP50616Diploma of Procurement and Contracting
Assessor notes

What to look for

Evidence guide

Check the student matched the value to the correct market approach and delegate, kept the delegate off the evaluation panel, obtained declarations before offers arrive, and built secure storage and a single contact officer into the plan. The timeline must reach award by 23 October with a contingency for the contract expiry. Evaluation criteria should be measurable and weighted before the request is issued.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.