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Scenario · Regulation and Compliance Branch

Inspect a funded youth service and assess compliance

You are a Compliance Officer in the Shepparton office.

Intermediate4 to 5 hours8 tasks
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The situation

What has happened

The Merri Creek Youth Collective delivers a youth outreach service under service agreement CON-26-0084 and is due for its annual risk-based inspection on 14 September 2026, case RC-26-0211. The provider also has a Community Connect application under eligibility check and an overdue acquittal. The inspection must cover working with children checks, incident reporting and financial records for the agreement. Fiona Callaghan expects the inspection to be planned, conducted with the provider's cooperation, and reported with evidence for every finding, and any risk to young people to be raised with her on the day.

Your brief. Plan the inspection under the provider inspection procedure, complete your conflict declaration, conduct the inspection with an opening and closing meeting, assess each standard against evidence, rate any non-compliance, recommend proportionate action and draft the inspection report for the Director within ten business days.
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Tasks

Deliverables

  • Inspection plan and checklist
  • Conflict of Interest Declaration
  • Inspection notes with evidence references
  • Draft inspection report with recommended action
  • Updated register entry RC-26-0211

Documents to use

Systems to use

Compliance and Investigations Register

Tracks inspections, complaints about providers, incident reports and investigations with risk rating, officer and compliance action.

Contracts and Procurement Register

Lists every procurement and contract with supplier, value, market approach, delegate, contract manager, term and performance status.

Grants Register

Records every grant application from receipt through assessment, decision, funding agreement, payment and acquittal across the four programs.

For trainers and assessors

Units of competency

Current on training.gov.au for the Public Sector Training Package as at 10 September 2026.

PSPREG032Undertake routine inspections and monitoring
PSPREG034Assess compliance
PSPREG036Act on non-compliance
PSPREG039Gather information through interviews
PSPLEG005Comply with legislation in the public sector

Qualifications

PSP40122Certificate IV in Government
PSP40416Certificate IV in Government Investigations
Assessor notes

What to look for

Evidence guide

Findings must be tied to evidence the student actually recorded, not impressions. Look for a proportionate recommended action that reflects the risk rating and the provider's history, correct handling of information about young people, and escalation of any immediate risk. The student should recognise the connection between the open grant application, the overdue acquittal and the inspection scope without mixing the processes.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.